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Fiscal Affairs

Important Finance Dates

Aug. 1 Time Cards Due at the District Office
Aug. 12 Accounts Payable Approved
Aug. 13 Accounts Payable Checks Released
Aug. 23 Pay Day
Aug. 30 Accounts Payable Invoice Cut Off
Sept. 3 Time Cards Due at the District Office
Sept. 9 Accounts Payable Approved
Sept. 10 Accounts Payable Checks Released
Sept. 25 Pay Day
Sept. 30 In-District Travel Forms Due at the District Office for the Quarter and Accounts Payable Invoice Cut Off
Oct. 1 Time Cards Due at the District Office
Oct. 14 Accounts Payable Approved
Oct. 15 Accounts Payable Checks Released
Oct. 25 Pay Day
Oct. 31 Accounts Payable Invoice Cut Off
Nov. 1 Time Cards Due at the District Office
Nov. 11 Accounts Payable Approved
Nov. 12 Accounts Payable Checks Released
Nov. 22 Pay Day
Nov. 29 Accounts Payable Invoice Cut Off
Dec. 2 Time Cards Due at the District Office
Dec. 9 Accounts Payable Approved
Dec. 10 Accounts Payable Checks Released
Dec. 20 Pay Day
Dec. 31 In-District Travel Forms Due at the District Office for the Quarter and Accounts Payable Invoice Cut Off
Jan. 6 Time Cards Due at the District Office
Jan. 7 Custodial Requests to Emory Warren
Jan. 10 Custodial Requests to Purchasing
Jan. 10 Paper and General Supply Requests to Purchasing
Jan. 13 Accounts Payable Approved
Jan. 14 Accounts Payable Checks Released
Jan. 24 Pay Day
Jan 31 Accounts Payable Invoice Cut Off
Feb. 3 Time Cards Due at the District Office
Feb. 10 Accounts Payable Approved
Feb. 11 Accounts Payable Checks Released
Feb. 25 Pay Day
Feb. 28 Accounts Payable Invoice Cut Off
March 2 Time Cards Due at the District Office
March 9 Accounts Payable Approved
March 10 Accounts Payable Checks Released
March 18 Pay Day
March 20 Last Day for Budget Transfers for all Programs & Funds (except for school activity and year-round programs)
March 31 In-District Travel Forms Due at the District Office for the Quarter and Accounts Payable Invoice Cut Off
April 1 Time Cards Due at the District Office
April 13 Accounts Payable Approved
April 14 Accounts Payable Checks Released
April 17 Requisition Cut Off for School Year 2018-19 (except for year-round programs & school accounts)
April 24 Pay Day
April 30 Accounts Payable Invoice Cut Off
May 1 Time Cards Due at the District Office
May 4 Last Day for all Budget Transfers for All Programs (School, activity, maintenance, technology, & district office)
May 11 Accounts Payable Approved
May 12 Accounts Payable Checks Released
May 15 Last Day for Summer School Requisitions
May 18 Last Day for any Large Purchases of Supplies and Equipment – all funds
May 21 Pay Day
May 27 Requisitions (Paper) Accepted at the District Office for 2019-20 School Year
May 29 Accounts Payable Invoice Cut Off
June 1 Time Cards Due at the District Office
June 3 Requisition Cut Off for District Office
June 4 Requisition Cut Off for all Student Funds 2018-19 School Year
June 8 Accounts Payable Approved
June 9 Accounts Payable Checks Released
June 11 Requisition Cut Off for 2018-19 (technology, maintenance)
June 25 Pay Day
June 28 In-District Travel Forms Due at the District Office for the Quarter and Accounts Payable Invoice Cut Off
Twin Falls School District Policy and Procedures for Federal Funds

This manual sets forth the policies and procedures used by Twin Falls School District (the District) to administer federal funds. The manual contains the internal controls and grant management standards used by the District to ensure that all federal funds are lawfully expended. It describes in detail the District’s financial management system, including cash management procedures; procurement policies; inventory management protocols; procedures for determining the allowability of expenditures; time and effort reporting; record retention; and sub-recipient monitoring responsibilities. New employees of the District, as well as incumbent employees, are expected to review this manual to gain familiarity and understanding of the District’s rules and practices.

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